Declaration of beneficial ownership
Declare your company’s beneficial owner
The declaration of a beneficial owner in Zimbabwe is a legal process that must be carried out in accordance with the Companies and Other Business Entities Act (Chapter 24:31).
Putting together the correct documents when declararing a beneficial owner is often overlooked, putting companies at risk of non-compliance.
If you are considering declaring a beneficial owner, it is important to seek professional advice.
Company Formations provides a professional service for clients who want to declare beneficial owners, including filing the Companies Registry forms and any other paperwork required to keep your company records current and your company legally compliant.
What’s included in our price
- Company file search
- Minutes: Minutes of the meeting appointing the beneficial owner.
- Resolution: A resolution by the directors appointing the beneficial owner.
- Preparation and filing of the “Declaration of Beneficial Ownership” form at the Companies Registry.
- Companies Registry fees
How it works
- Order by calling, texting, WhatsApp or emailing us.
- Provide the company information (company name and/or number) and the information of the beneficial owner.
- We will prepare and file the required form(s) with the Companies Registry to appoint or resign the director.
- You will receive updated forms (return copies) that confirm the declaration has been approved at the Companies Registry.
Please note:
- All Companies Registry Annual Returns and Declaration of Annual General Meeting filings should be up to date for the director appointment or resignation to be accepted by the Companies Registry.
Dedicated Company Secretary Service
A qualified company secretary to look after your company plus director changes are FREE with our Full Company Secretary Service (as one of your 3 company changes per year).
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Frequently asked questions
Who is a beneficial owner?
A beneficial owner of a company is an individual who ultimately owns or controls the company, even if they do not hold the majority of the shares. Beneficial owners can be individuals, groups of individuals, or even legal entities such as trusts or foundations.
Is it mandatory to declare a beneficial owner?
Yes it is mandatory.
What information for the new director should I provide?
For the beneficial owner:
- Name(s).
- Address.
- Address
For the company/entity
- Entity Name
- Any reference number
- Address
What documents will I receive?
You will receive a return copy of the “Declaration of Beneficial Ownershp” and any other supporting documents.
How long will it take for my documents to be ready?
It will take 3-5 working days if we are provided with all the information.
What is an annual return and declaration of AGM that should be up to date for the filings to be accepted at the Companies Registry?
An annual return is a document that is filed with the Companies Registry to confirm the details of a company and a declaration of AGM is a document that is filed with the Companies Registry that confirms that a Private Limited Company has held it’s mandatory annual general meeting as instructed by the Companies and Other Business Entities Act (Chapter 24:31).
These two filings are yearly mandatory filings by all Private Limited Companies registered in Zimbabwe. Failure to file, any amendment, changes or update to your company details will be rejected by the Companies Registry until they are updated.
Can I use this service if I did not register a company with Company Formations?
Absolutely yes. This service is available to any Zimbabwean registered company.
*Please note
The appointment of a director is a significant decision that should not be taken lightly. It is important to ensure that the person being appointed is suitable for the role and that they have the necessary skills and experience.
Company Formations has the most simple procedure for company registration in Zimbabwe. I was able to register my company from Kwekwe.
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