Replacement of company documents
Replace your lost, defaced or destroyed company documents
The replacement of company documents in Zimbabwe is a legal process that must be carried out in accordance with the Companies and Other Business Entities Act (Chapter 24:31).
Putting together the correct documents replacing company documents is often overlooked, putting companies at risk of non-compliance.
If you are considering replacing your company documents, it is important to seek professional advice.
Company Formations provides a professional service for clients who want to replace their company documents, including filing the Companies Registry forms and any other paperwork required to keep your company records current and your company legally compliant.
What’s included in our price
- Company file search
- Minutes: Minutes of the meeting authorising the replacements of company documents.
- Resolution: A resolution by the directors authorising the replacement of company documents.
- Preparation and filing of the “Replacement of lost, defaced or destroyed document” form at the Companies Registry.
- Generation and placement of an advertisement advising the public of the application for replacement of the document in the Government Gazette and local circulating paper.
- Companies Registry fees.
How it works
- Order by calling, texting, WhatsApp or emailing us.
- Provide the company information i.e., company name and company number.
- We will prepare and file the required form(s) and documents to replace the company documents.
- You will receive copies of the company documents.
Please note:
- All Companies Registry Annual Returns and Declaration of Annual General Meeting filings should be up to date for the filings to be accepted by the Companies Registry.
Dedicated Company Secretary Service
A qualified company secretary to look after your company plus director changes are FREE with our Full Company Secretary Service (as one of your 3 company changes per year).
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Frequently asked questions
What information for the resigning director shoul I provide?
You should provide the cmpany name and company number.
What documents will I receive?
You will receive copies of your company documents certified by the Registrar of Companies . These documents are equivalent to original documents.
How long will it take for my documents to be ready?
It will take 21 working days if we are provided with all the information.
What is an annual return and declaration of AGM that should be up to date for the filings to be accepted at the Companies Registry?
An annual return is a document that is filed with the Companies Registry to confirm the details of a company and a declaration of AGM is a document that is filed with the Companies Registry that confirms that a Private Limited Company has held it’s mandatory annual general meeting as instructed by the Companies and Other Business Entities Act (Chapter 24:31).
These two filings are yearly mandatory filings by all Private Limited Companies registered in Zimbabwe. Failure to file, any amendment, changes or update to your company details will be rejected by the Companies Registry until they are updated.
Can I use this service if I did not register a company with Company Formations?
Absolutely yes. This service is available to any Zimbabwean registered company.
Company Formations has the most simple procedure for company registration in Zimbabwe. I was able to register my company from Kwekwe.
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